Privacy Policy

1. Introduction

TheSafetyVerse ("we," "us," or "our") is committed to protecting the privacy of our users. This Privacy Policy describes how we collect, use, and safeguard information when you use our safety training platform.

2. Information We Collect

We may collect the following types of information:

• Account Information: Name, email address, and role (user, manager, or admin) when you create an account or are invited to the platform.
• Training Progress: Lesson completion status, quiz scores, and certification records stored to track your learning journey.
• Incident & Hazard Reports: Information you submit through incident reports or hazard observation forms, which may include descriptions, dates, locations, and any uploaded files.
• Usage Data: Browser type, pages visited, and general interaction data to help us improve the platform.

3. How We Use Your Information

We use the information we collect to:

• Provide and maintain the safety training platform
• Track and display your training progress and certifications
• Process incident reports and hazard observations
• Communicate important safety updates and platform changes
• Improve our training content and user experience
• Comply with applicable workplace safety regulations

4. Data Storage & Security

Your data is stored securely using industry-standard encryption and access controls. Training progress and account data are stored via our authentication and database provider. We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, or destruction.

5. Data Sharing

We do not sell your personal information. We may share data in the following circumstances:

• Within Your Organization: Managers and administrators within your organization may view training progress, incident reports, and hazard observations as needed for workplace safety compliance.
• Service Providers: We use third-party services (such as hosting and authentication providers) that process data on our behalf under strict confidentiality agreements.
• Legal Requirements: We may disclose information when required by law or in response to valid legal processes.

6. Your Rights

You have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your account and associated data
• Opt out of non-essential communications

7. Cookies & Local Storage

We use the following technologies to operate the platform:

• Session Cookies: Our authentication provider (Supabase) sets secure session cookies to keep you logged in. These are essential for the platform to function and cannot be disabled.
• Local Storage: We use browser local storage to save your training progress, quiz scores, theme preferences, and cookie consent choice. This data stays on your device.
• No Third-Party Tracking: We do not use advertising cookies, analytics trackers, or any third-party tracking technologies.

Your Cookie Choices: When you first visit TheSafetyVerse, a consent banner will ask you to accept or decline cookies. If you decline, essential session cookies for authentication will still be used (as they are necessary for the platform to work), but we will minimize any non-essential data storage. You can clear your cookie preferences at any time by clearing your browser's local storage.

8. Children's Privacy

TheSafetyVerse is designed for workplace safety training and is not intended for use by children under the age of 16. We do not knowingly collect personal information from children.

9. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the effective date at the top of this page. We encourage you to review this policy periodically.

10. Contact Us

If you have questions about this Privacy Policy or your personal data, please contact your organization's TheSafetyVerse administrator or reach out to us through the platform's contact features.